Procurement solution
A complete maritime procurement workflow — from RFQ and quote comparison through award, purchase orders, goods receipt, and three-way invoice matching.
The workflow
01
Raise a structured RFQ — IMPA codes, port, ETA, urgency — and fire it to relevant suppliers in one click.
02
Compare like-for-like quotes on price, lead time and delivery capability.
03
Award the whole RFQ or split it line-by-line across the best suppliers.
04
POs are generated on award; suppliers confirm and fulfil.
05
Record deliveries against the PO — full or partial — with variance and photos.
06
Match invoice to PO and receipt, approve or dispute, and close the loop.
Why it's better
Comparable, structured quotes
Standard category and IMPA coding makes quotes truly comparable — not gut feel.
Vessel-critical fast-track
Surface fast, local suppliers before the ship sails to cut costly downtime.
One audit trail
RFQ → quote → award → PO → goods receipt → invoice, all traceable in one place.
Approvals, templates & analytics
Spend-threshold approvals, reusable RFQ templates and procurement analytics.
Emergency breakdowns can cost tens of thousands of dollars a day. Scattered calls, emails and spreadsheets slow every requisition. PortProcure collapses that back-and-forth into one structured flow — right supplier, right port, right time.
Verified data means fewer failed deliveries, structured quotes mean faster decisions, and a single audit trail keeps every step — from RFQ to invoice — in one place.
What you can do
PortProcure covers the whole requisition, not just the enquiry. Raise an RFQ from scratch or a reusable template, invite several suppliers at once, and watch their quotes arrive in a single comparison matrix. Award the whole basket to one supplier or split it line by line to the best price and lead time for each item.
Controls scale with your organisation. Set a spend threshold and a designated approver so larger orders are held for sign-off before they reach the supplier. Purchase orders are generated automatically on award, and deliveries can be received in full or in partial drops, with variance recorded against each line and photos attached to the receipt.
When invoices arrive, three-way matching checks them against the purchase order and the goods receipt, so you only pay for what was ordered and received. Buyer-side analytics then show spend by supplier and department and your RFQ-to-award funnel over time — the whole cycle, in one place.
FAQ
Raise one structured RFQ — with IMPA codes, port, ETA and urgency — and send it to several suppliers at once. Each supplier quotes independently, and you compare them side by side.
The comparison matrix lines up every supplier's quote line-by-line, so you can see the lowest price and best lead time per item. You can award the whole RFQ to one supplier or split it line-by-line across the best of each.
Yes. Set a spend threshold and a designated approver; purchase orders over the threshold are held for approval before they are issued to the supplier.
When a supplier invoices, PortProcure matches the invoice against the purchase order and the goods receipt. Matching invoices can be approved and mismatches disputed, so you only pay for what was ordered and received.
Yes. Running RFQs, comparing quotes, awarding, and managing purchase orders through to invoice matching are all free for buyers.
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